GHFA Constitution

14. Election of Directors

14.1 Nominations

(a) Nominations for Director positions shall be called for not later than 30 September each year

(b) Nominations must be in writing on the prescribed form provided for that purpose

(c) The Association shall forward a list of nominees to each affiliated Club at least fourteen (14) days prior to the AGM

14.2 Elections

(a) If the number of nominations received for the Board is equal to the number of vacancies, then those nominated shall be declared elected

(b) If there are insufficient nominations received to fill all vacancies on the Board, then further nominations can be called to fill the vacant positions at the first MC Meeting of the year.

(c) If the number of nominations exceeds the number of vacancies to be filled, voting papers shall be prepared containing the names of the candidates in alphabetical order.

(d) Voting shall be conducted in such manner and by such method as may be determined by the Board from time to time.

(e) Directors elected under this clause 14 shall be elected for a term of two (2) years. Subject to provisions in this Constitution relating to earlier retirement or removal of Directors, elected Directors shall remain in office from the conclusion of the Annual General Meeting at which the election occurred until the conclusion of the second Annual General Meeting following.

(f) Four (4) elected Directors shall retire in each odd year and four (4) elected Directors shall retire in each even year until, after two (2) years the eight (8) original elected Directors have retired after which those elected Directors (or their replacements) who first retired, shall retire and so on.

(g) The sequence of retirements under clause 14.2 (f) to ensure rotational terms shall be determined by the Board. If the Board cannot agree it will be determined by lot.

(h) There shall be no maximum number of terms that can served by Directors.

(i) Any Director deemed guilty of conduct considered prejudicial to the interests of the Association may be removed from the Board by a majority vote at a MCM.

(j) Any Director wishing to resign may do so by giving written notice to the Board.

(k) The MC shall by resolution appoint another person to hold office in place of a Director who has been removed from the Board, who resigns, or who for any other reason ceases to be a Director. This may occur at a regularly scheduled MCM or at a MCM convened by the Board specifically for this purpose. A new Director shall be appointed within 30 days of the removal or resignation of the Director. The Board shall, as soon as practical, give notification to the Members that such a resolution is to occur.

(l) The Association shall indemnify and hold harmless for costs for any Director of the Association or MC Member against all actions, claims and suits either at law or in equity for damages arising out of or as a direct result of he/her/they holding office.

1000 characters left
Add files