GHFA Constitution

22. Voting and decisions of Board or MC or sub-committees

(a) Questions arising at a meeting of the Board, MC or of any sub-committee appointed by the Board or MC, are to be determined by a majority of the votes of members of the Board, MC or sub-committee (as the case may be) present at the meeting.

(b) Each member present at a meeting of the Board, MC or of any sub-committee appointed by the Board or MC (including the person presiding at the meeting) is entitled to one vote but, in the event of an equality of votes on any question, the person presiding may exercise a second or casting vote.

(c) Subject to clause 21 (1), the MC may act despite any vacancy on the committee.

(d) Any act or thing done or suffered, or purporting to have been done or suffered, by the Board, MC or by a sub-committee appointed by the Board or MC, is valid and effectual despite any defect that may afterwards be discovered in the appointment or qualification of any member of the Board, MC or sub- committee.

(e) Resolutions not in Meeting

(i) Subject to 21(1), a resolution in writing, signed or assented to by telegram, cablegram, radiogram, facsimile, telex, e-mail or other form of visible or other electronic communication shall be as valid and effectual as if it had been passed at a meeting of the Board, MC or of any sub-committee duly convened and held. Any such resolution may consist of several documents in like form each signed by one (1) or more of the officials of the Association.
(ii) Without limiting the power of the Board or MC to regulate its meetings as it thinks fit, a meeting of the Board or MC (as the case may be) may be held where one (1) or more of the officials of the Association is not physically present at the meeting, provided that:
(A) all persons participating in the meeting are able to communicate with each other effectively simultaneously and instantaneously whether by means of telephone or other form of communication;
(B) notice of the meeting is given to all persons entitled to notice in accordance with the usual procedures agreed upon or laid down from time to time by the Board or MC or this Constitution and such notice specifies that officials are not required to be present in person;
(C) if a failure in communications prevents paragraph (i) from being satisfied by that number of persons which constitutes a quorum, and none of such persons are present at the place where the meeting is deemed by virtue of the further provisions of this Rule to be held then the meeting shall be suspended until paragraph (i) is satisfied again. If such condition is not satisfied within fifteen (15) minutes from the interruption, the meeting shall be deemed to have terminated or adjourned.
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